Board of Directors Regular and Executive Session Agendas


Article

REGULAR SESSION AGENDA

Tuesday, January 8, 2013 ? 7 p.m.

CLPOA Lodge Holiday Bay Room

I. Call to Order

? Pledge of Allegiance

? Invocation

? Verification of Quorum

II. Approval of Minutes

? Regular Session December 4, 2012

III. Public Official Comments

IV. Member Comments on Non-Agenda Issues and Non-Personnel Issues

V. Board Comments

VI. Report of Executive Session Actions

VII. Committee Updates

  • Board Liaison Updates

VIII. Staff Reports

A. General Manager Christopher Mitchell

B. Director of Finance Report to be delivered by Christopher Mitchell

C. Director of Operations Catherine Wilson

D. Director of Activities Lynn Jensen

E. Director of Member Services Susanne Cordeiro

F. Corporate Counsel Scott Levine

IX. Continued or Old Business Items

None

X. Board Action Items (BAI)

Following motion and Board Discussion, “Member Comments” are allowed one minute each prior to Board vote.

  1. 1st Reading ? (30-Day Reading) Revised Rules & Regulations

Approve / Reject

Motion: Moved that the Board of Directors approve the 30-day reading of the updated Rules & Regulations.

  1. 1st Reading ? (30-Day Reading) Revised Rules & Regulations for Facility Reservations

Approve / Reject

Motion: Moved that the Board of Directors approve the 30-day reading (revised 1st reading) of the proposed changes to the Rules & Regulations on Facility Reservations.

  1. 1st Reading ? 30-Day Reading ? Political Signage Rule Change

Approve / Reject

Motion: Moved that the Board of Directors approve the 30-day reading (1st reading) of the proposed changes to the Political Signage Rule.

  1. 2nd Reading ? 30-Day Reading ? Street Sweeping

Approve / Reject

Motion: Moved that the Board of Directors approve the proposed 2nd Reading (30-Day Reading) of the changes to the Rules and Regulations: Street Sweeping.

  1. Release of Funds Request ? Sunset Beach Room AC Unit Repair

Approve / Reject

Motion: Moved that the Board of Directors approve the release of funds from the Repair and Replacement Reserve not to exceed $3,500 for the replacement of the compressor in the AC unit of the Sunset Beach Room.

  1. Check Signing Authority

Approve / Reject

Motion: Moved that the Board of Directors authorize the General Manager for check signing authority.

  1. Small Claims Processing for the Month.

Approve / Reject

Motion: Moved that the Board of Directors authorize the Director of Finance or the appropriate personnel to process claims through Small Claims Court against the attached Assessor Parcel Numbers in order to secure the debt owed to the Association.

  1. Property Liens

Approve / Reject

Motion: Moved that the Board of Directors authorize Corporate Counsel, the General Manager and/or the appropriate personnel to record the liens against the attached Assessor Parcel Numbers in accordance with Civil Code 1367.1 in order to secure the debt owed to the Association.

XI. Non-Consent

None

XII. Architectural Appeals

Member Margaret Little; 3973-037

MOTION / RESOLUTION: Moved that the Board of Directors approve / reject Member Little’s request to allow the gazebo cover, fire pit and artificial lawn to remain in its existing location.

XIII. Adjournment

XIV. Board of Directors Open Forum

EXECUTIVE SESSION AGENDA

Tuesday, January 8, 2013, 1 p.m. in the CLPOA Board Room

CALL TO ORDER ? PRESIDENT HAGGERTY

VERIFICATION OF QUORUM ? DENISE AGOSTINI

OLD BUSINESS

None

NEW BUSINESS

1.0 Approval of Minutes

2.0 Member Discipline (Civ. Code 1363.05(b)

3.0 Financial Matters

4.0 3rd Party Contract / Agreement Discussion

5.0 Personnel Matters ? (Civ. Code 1365.05(b)

6.0 Legal Matters (Civ. Code 1363.05)

7.0 Other Business

8.0 Discussion

9.0 Adjournment