Edition
March 9, 2012

Regular Session Agenda of the Board of Directors


Article

Tuesday, March 13, 2012, 7 p.m.

CLPOA Lodge–Holiday Bay Room

I. Call to Order

? Pledge of Allegiance

? Invocation

? Verification of Quorum

II. Special Presentations (if any)

III. Approval of Minutes

? Regular Session January 3, 2012

IV. Report of Executive Session Actions

V. Communication from Association Membership

VI. General Comments from Board Members

VII. Committee Updates (if any)

VIII. Communication from Public Officials

IX. Staff Reports:

? General Manager Jon Sabo

? Director of Finance Christopher Mitchell

? Financial report

X. Board Consent Calendar ? No items

XI. Board Action Items and other Non-Consent Items

? Continued Items ? None

NEW BUSINESS

  1. 1st Reading (Revised) ? Golf Cart Registration Policy

Approve / Reject

Motion ? Moved that the Board of Directors approve / reject the revised 30-day reading for the proposed policy changes for registration of golf carts.

  1. Committee Appointment ? Fiesta Day Committee

Approve / Reject

Motion ? Moved that the Board of Directors appoint member approve / reject to appoint member Frank Virag to the Fiesta Day Committee, effective immediately.

  1. Security RFP ? Request for Extension

Approve / Reject

Motion ? Moved that the Board of Directors approve the request of the General Manager to extend the review and opening of the Security RFPs until May 2012 Board meeting.

  1. Security Model Changes ? Request for Extension

Approve / Reject

Motion ? Moved that the Board of Directors approve the request of the General Manager to extend the consideration of the proposed changes to the security model until May 2012 Board meeting.

  1. Allied Barton Security Contract Request for Extension

Approve / Reject

Motion ? Moved that the Board of Directors approve the request of the General Manager for authority to extend the existing Allied Barton Contract on a month-to-month basis until such time as the General Manager is able to recommend moving forward with the previously proposed security model changes.

  1. Amnesty Program ? Request for Extension

Approve / Reject

Motion ? Moved that the Board of Directors approve the request of the General Manager to extend the Amnesty Program deadline to March 31, 2012.

  1. Authorize the Formation of an Ad-Hoc Dog Park Committee

Approve / Reject

Motion ? Moved that the Board of Directors approve / reject the formation of an Ad-Hoc Dog Park Committee and adopt the committee’s charter. The proposed committee shall be charged with providing advice and assistance to the Board in developing a recommendation on possibility of adding a dog park(s) to the CLPOA.

  1. Contract for a Processing Server

Approve / Reject

Motion ? Moved that the Board of Directors approve / reject the General Manager to enter into an agreement with Hastings Professional Process Servers to handle Small Claims processing service.

  1. Collection Policy

  2. Property Liens

Approval / Reject

Motion ? Moved that the Board of Directors authorize Corporate Counsel, the General Manager and/or the appropriate personnel to record the liens against each of the attached Assessor Parcel Numbers in accordance with Civil Code 1367.1 in order to secure the debt owed to the Association.

XII. Architectural Appeals

? Member Dennis Pitts ? Tract 3779 Lot 011

Approve / Reject

Motion ? Moved that the Board of Directors approve / reject Member Dennis Pitts' request for a Non-permitted structure on the right side of the property.

? Member Christopher Towner ? Tract 3804 Lot 252

Approve / Reject

Motion ? Moved that the Board of Directors approve / reject Member Christopher Towner’s appeal to allow his above ground pool and gazebo to remain in the current location.

XIII. General Manager Items

? Staff vehicle permit policy change

XIV. Discussion

XV. Closing Comments

XVI. Adjournment

Executive Session Agenda of the Board of Directors

Tuesday, March 13, 2012, 2 p.m.

CLPOA Board Room

1.0 CALL TO ORDER ? President Chenette

2.0VERIFICATION OF QUORUM ? Kathleen Wheeler

NEW BUSINESS

? Approval of February 7, 2012 Executive Session Minutes ? Dawn Haggerty

? Matters Related to 3rd Party Contract Formation (Civ. Code 1363.05(b) ? None

3.0 Member Discipline (Civ. Code 1363.05(b)

? Member is requesting financial restitution on alleged Marine Patrol accident. This is a rehearing of the matter brought forth at the February 7 Board meeting.

4.0 Financial Matters

? Amnesty Program with payment plans ? Kathleen Wheeler

? Member request for golf refund ? Kathleen Wheeler

? General Manager Signature Authority (3 items) ? Kathleen Wheeler

? Signature Authority on 401k ? Kathleen Wheeler

? Member request for refund on returned POA cards ? Christopher Mitchell

? Member request to be released from Annual Anchorage Rental Agreement ? Christopher Mitchell

? Member appeal for protective netting

? Member appeal for fines relating to the property (3)

5.0 Legal Matters (Civ. Code 1363.05)

? Settlement Update / Negotiation Update ? Christopher Mitchell

? Money Judgment Requests

5.2 Legal Update

? Update from Silldorf & Levine ? Howard Silldorf

6.0 Show Cause Hearings ? Member Discipline (Civ. Code 1363.05(b)

7.0 Personnel Matters ? (Civ. Code 1365.05(b) ? None

8.0 Other Business ? None

9.0 Discussion

? President’s Authority

10.0 Adjournment